Regulatory Compliance & Certifications

Summary

Knighthood maintains full compliance with all Indian security service regulations. We hold valid PSARA licenses across multiple states and adhere to strict labor laws, tax requirements, and industry standards to deliver professional security services you can trust.

Key Points

• PSARA licensed security agency operating legally across India
• Full compliance with labor laws including EPF and ESI
• ISO certified quality management and safety systems
• Complete background verification for all security personnel
• Regular training programs exceeding 160 hours per guard

Key Takeaways

• Licensed and regulated security services provider in India
• Comprehensive employee welfare and safety compliance programs
• Quality certifications demonstrating professional service standards

Why Compliance Matters in Security Services

Security services require more than just trained personnel. They demand complete regulatory adherence to protect both clients and employees. At Knighthood, we understand that trust forms the foundation of effective security partnerships.

Our comprehensive compliance framework goes beyond basic requirements. We maintain rigorous standards across all regulatory areas because your security needs deserve nothing less than full legal protection and professional accountability.

PSARA License Compliance

Valid State Licenses

Every security agency in India must obtain a state-issued PSARA license to operate legally. Knighthood holds valid PSARA licenses in all states where we provide services, with each license valid for five years.

We maintain current licenses by submitting renewal applications at least 45 days before expiry. This proactive approach prevents service disruptions and avoids penalties that could affect our operations.

We currently hold the below PSARA licenses across different states

✅ All licenses are active and renewed as per state regulatory norms.

We are currently in the process for obtaining licenses from below states

• Tamil Nadu
• Madhya Pradesh

Supervisory Staff Requirements

PSARA regulations mandate strict supervisory standards. We maintain qualified supervisors at a ratio of one supervisor per 15 guards, or one per six guards for complex deployments across different sites.

Our supervisors receive preference for ex-servicemen with minimum three years of armed forces or police experience. This background brings valuable expertise to our security operations while meeting regulatory preferences.

Training Standards

All security personnel complete mandatory training exceeding PSARA requirements:

Entry-level guards receive 100 hours of classroom instruction plus 60 hours of field training. This comprehensive 20-day program covers public conduct, physical fitness, asset security, fire-fighting, crowd control, first-aid, crisis response, and defensive driving.

Ex-servicemen can access condensed courses totaling 56 hours, recognizing their prior training and experience.

We maintain detailed training logs and certificates for each employee. These records undergo regular inspection by PSARA Controlling Authorities during compliance audits.

Employee Verification and Documentation

Background Checks

Every security guard and supervisor undergoes thorough police verification before employment. We collect character certificates and verify backgrounds through police databases including CCTNS and ICJS systems.

This verification process protects our clients by confirming that all personnel meet the highest integrity standards required for security positions.

Statutory Registers

We maintain comprehensive registers documenting all guards, supervisors, clients, wages, and assignments as required by PSARA rules. Each security professional receives an official photo identity card meeting regulatory specifications.

These documentation systems provide complete transparency and accountability for all our security operations.

Labor Law Compliance

Employee Benefits

Provident Fund (EPF): As an agency with more than 20 employees, we maintain mandatory EPF registration. We contribute 12% of wages and deposit contributions within 15 days of month-end to avoid penalties.

Employee State Insurance (ESI): Guards earning up to ₹21,000 monthly receive ESI coverage. We contribute 3.25% as employers, with employees contributing 0.75% for comprehensive medical and sickness benefits.

Wage Compliance

We pay minimum wages as required by each state's security sector notifications. For example, Delhi's current unskilled minimum wage stands at ₹18,456 monthly as of April 2025.

Our payroll systems automatically update with each state's latest wage notifications to maintain full compliance across all operational areas.

Contract Labor Regulations

When operating under principal employer arrangements, we register under the Contract Labour Act for each establishment. This registration covers wage requirements, welfare provisions, and leave entitlements for contract workers.

Tax and Financial Compliance

GST Registration

Security services attract 18% GST rates. We maintain current GST registration and file regular returns. Since January 2019, GST on security services operates under Reverse Charge Mechanism, where clients pay GST directly.

Our invoicing systems generate compliant documentation for all client transactions while maintaining proper GST filing schedules.

Professional Tax

In states levying Professional Tax (Maharashtra, Karnataka, West Bengal, Tamil Nadu), we maintain registration and properly deduct PT from employee salaries according to local rate structures.

Quality Certifications

ISO Standards

ISO 9001:2015: Our Quality Management System certification demonstrates consistent service quality and continuous improvement processes. This certification builds client confidence through formal quality frameworks.

ISO 18788:2015: This Security Operations Management System (SOMS) certification specifically addresses security service delivery. It defines lawful, ethical, and professional service standards particular to our industry.

ISO 45001:2018: Our Occupational Health & Safety certification formalizes workplace safety and hazard control programs protecting our security personnel.

Internal Audits

We conduct regular internal audits of training records, deployment logs, statutory registers, and compliance processes. These audits identify potential gaps before they become compliance issues.

Third-party ISO surveillance audits provide additional verification of our quality management systems and professional standards.

Employee Training and Safety

Ongoing Development

Beyond PSARA-mandated training hours, we provide continuous professional development:

Fire Safety & First Aid: Guards receive training in fire extinguisher use and participate in regular fire drills. Basic first-aid certification enhances emergency response capabilities.

Weapons Handling: When guards carry arms or non-lethal weapons, they obtain individual Arms Licenses and attend certified firearms courses per state Arms Rules. Regular refresher training maintains safe weapon handling protocols.

Physical Training: Security personnel participate in defensive tactics and crisis response training. Regular fitness assessments and self-defense drills improve operational readiness.

We maintain comprehensive training logs and safety equipment records for all personnel. This documentation supports compliance verification during regulatory inspections.

Insurance Coverage

Professional Protection

Our professional liability insurance covers security operations, protecting both clients and our company from potential risks inherent in security services.

We maintain employee insurance coverage beyond mandatory ESIC requirements, providing additional protection for our security personnel.

Client Security

Additional insurance policies protect clients against security breaches or incidents. This coverage demonstrates our commitment to client protection and professional accountability.

Data Protection Standards

Information Security

While we do not collect or store extensive client personal data, we maintain strict confidentiality protocols. All employees sign non-disclosure agreements covering sensitive information encountered on client premises.

We secure internal employee records using appropriate IT security measures, even though large-scale data privacy compliance requirements may not directly apply to our operations.

Digital Compliance

Our systems align with India's Digital Personal Data Protection Act requirements where applicable. We maintain clear procedures for handling any data security concerns.

State-Specific Operations

Regional Compliance

Each state where we operate may have specific security agency regulations beyond PSARA requirements. We maintain compliance documentation for all regional variations in licensing, wage rates, and operational requirements.

Our compliance team monitors state-specific changes in minimum wage rates, professional tax requirements, and local permit needs across all operational areas.

Multi-State Coordination

Operating across multiple states requires careful coordination of varying regulatory requirements. We maintain centralized compliance monitoring while adapting to local regulatory differences.

Compliance Monitoring

Internal Controls

Our designated compliance officer oversees adherence to all regulatory requirements. Regular internal audits identify potential compliance gaps before they affect operations.

We maintain corrective action procedures for addressing any compliance issues discovered during internal reviews or external inspections.

Documentation Systems

Complete records of all registrations (PF, ESI, trade licenses, insurance policies) remain readily available for regulatory inspection. Our digital filing systems provide quick access to compliance documentation when needed.

Competitive Advantage Through Compliance

Full regulatory compliance creates significant competitive advantages in India's security services market. Clients increasingly demand verified compliance as a basic requirement for security partnerships.

Our comprehensive compliance framework demonstrates professional accountability that differentiates Knighthood from competitors who may not maintain complete regulatory adherence.

This commitment to legal and regulatory excellence positions us as a reliable, trustworthy security partner for organizations requiring professional security services across India.

Frequently Asked Questions

How do I verify your PSARA license status?

You can verify our PSARA license status by requesting our current license documentation for your specific state. We maintain valid licenses in all operational areas and provide copies upon request.

What training do your security guards receive?

Our guards complete over 160 hours of comprehensive training covering security protocols, first aid, fire safety, crisis response, and professional conduct. Ex-servicemen receive condensed programs recognizing their prior experience.

How do you ensure employee background verification?

Every security professional undergoes thorough police verification through official databases including CCTNS and ICJS systems. We maintain character certificates and verification documentation for all personnel.

What employee benefits do you provide?

We provide EPF contributions (12% of wages), ESI coverage for eligible employees, and additional insurance protection beyond mandatory requirements. All benefits meet or exceed statutory minimums.

How do you handle compliance across different states?

Our compliance team monitors state-specific regulations and maintains separate documentation for each operational area. We adapt to local wage rates, tax requirements, and permit needs while maintaining centralized oversight.

What certifications demonstrate your service quality?

We hold ISO 9001:2015 for quality management, ISO 18788:2015 for security operations management, and ISO 45001:2018 for occupational health and safety. These certifications undergo regular third-party audits.

Definition of Key Terms

PSARA License: State-issued permit required for all private security agencies to operate legally in India, valid for five years in most states.

EPF (Employees' Provident Fund): Mandatory retirement savings scheme requiring 12% contribution from wages for agencies with 20+ employees.

ESI (Employees' State Insurance): Medical insurance scheme covering employees earning up to ₹21,000 monthly with 4% total contribution.

ISO 18788: International standard specifically for Security Operations Management Systems ensuring lawful and professional security services.

Contract Labour Act: Legislation governing employment conditions when security agencies provide services under principal employer arrangements.