While physical documents were once standard for sensitive information, modern digital security technology offers more reliable and user-friendly storage. Digital files allow for multiple backups, are resilient against fires or disasters, and cannot be physically stolen. Recognizing that physical storage isn't as foolproof as assumed, with many businesses experiencing paper data breaches, Knighthood provides expert Digitization of Security Records. This service facilitates secure long-term storage and quick, controlled access to essential documents, with cloud-based options saving valuable office space.
Our meticulous process for safely digitizing your documents includes setting up a secure room on your premises or using secure courier services to transfer documents to our facility. The digitization hardware is disconnected from the internet during scanning to ensure data integrity. After initial image capture, all digitized documents are backed up on a secure cloud. You then decide the fate of the physical records; if no longer needed, we verify cloud availability before securely destroying them. We also implement robust, customizable access control to the cloud-hosted database, defining read and edit permissions, and collaborating with you on how data is accessed—whether via mobile, web, or restricted to specific IPs.